A modern, integrated meeting management system for municipalities.
Create staff reports faster, route approvals automatically, help members ask smarter questions, run cleaner meetings, and publish minutes in minutes—linked to video, timestamps, and attachments.
Approvers see what changed, what’s missing, and how similar cities handled the same topic.
Within moments of adjournment: timestamps, motions, votes, and references—ready for clerk review.
From staff report creation to public record—without broken handoffs
Designed for how municipalities actually work: multiple departments, approval gates, public transparency requirements, and meeting-day precision.
Pre-meeting: Staff report creation & AI drafting
Create, reuse, and standardize staff reports. Compare thousands of prior reports (US & Canada) to surface precedent, language patterns, and missing sections.
Auto-pull data from planning & development systems
Integrations bring in parcel, permit, applicant, zoning, conditions, fees, timelines, and attachments—reducing copy/paste and errors.
Route for approvals through the right channels
Automate routing by department, item type, thresholds, and policy. Track who reviewed what, when, and what changed—end-to-end audit trails.
Approver-ready executive summaries
Generate an executive summary, highlight deltas, and benchmark the recommendation against similar cities by size and region.
Member review, annotation, markup & AI Q&A
Members annotate materials ahead of time. The AI assistant suggests questions, flags inconsistencies, and supports healthy debate.
Meeting day: Clerk as the orchestra maestro
Clerks activate agenda items, manage speakers, conduct votes, and capture actions—while members use reviewed materials to stay aligned and efficient.
Minutes drafted within moments of adjournment
Minutes are timestamped and linked to meeting video and attachments. Publish faster with fewer follow-up scrambles.
Public portal: transparent, searchable, complete
Citizens review upcoming items, track item history, see review pathways, and view supporting records—building trust and engagement.
AI that accelerates the process—while keeping people in control
Use AI where it creates leverage: drafting, comparison, summarization, question prompts, and minutes—always with citations back to your documents and precedent.
Cross-city precedent + language comparisons
Compare thousands of staff reports to find patterns, missing elements, and defensible recommendations.
- ✓Peer-city benchmarking by population, region, and governance model
- ✓Side-by-side recommendation diffs and change history
- ✓Reusable templates that standardize quality
Executive summaries for approvers
Approvers get the ‘why’, the risks, and the decision points—fast.
- ✓Key deltas from last review
- ✓Policy & ordinance references pulled into context
- ✓Risk flags with supporting citations
AI minutes with timestamps + video links
Turn meeting audio/video into structured minutes—ready for clerk review quickly.
- ✓Motions, seconds, votes, and outcomes captured
- ✓Links to the exact video time + attachments
- ✓Publish-ready minutes package
One platform, five perspectives
Each group gets the tools they need—without forcing a one-size-fits-none experience.
Staff & Departments
Draft faster, auto-fill from systems of record, and reuse precedent.
- ✓Templates + required sections
- ✓Auto-attach supporting docs
- ✓Completeness checks
Approvers & Executives
Review with context: what changed, what’s risky, and how peer cities handled similar decisions.
Members
Review, annotate, and ask better questions—before the meeting.
- ✓Annotation + markup
- ✓AI Q&A assistant
- ✓Cross-references to attachments
Clerks
Run meetings cleanly: agenda control, voting, and minutes.
- ✓Agenda orchestration
- ✓Vote capture
- ✓Minutes + timestamps
Transparency that builds trust.
Give citizens a public portal that tells the complete story of each agenda item—when it was created, who reviewed it, which committees touched it, what changed, and the final vote.
Request a GovHQ demo.
Send a note and we’ll follow up from info@govhq.
- ✓Staff report authoring with completeness checks
- ✓Integrations pulling planning/permit data
- ✓Approval routing with executive summaries + peer-city comparisons
- ✓Member annotations + AI Q&A for agenda materials
- ✓Clerk controls, voting, and minutes
- ✓Public portal with item history and video links